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Category Archives for Tools and Techniques

What is a Project Checklist? | Video

What is a Project Checklist?

A Project checklist can save you time, reduce errors, improve consistency, diminish stress, and even save lives.

So what is a Project Checklist?

Dr Mike Clayton is founder of OnlinePMCourses.com.
Here, he answers this question, in under 5 minutes.

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What is a RACI Chart? | Video

What is a RACI Chart?

The RACI Chart is rightly one of a Project Manager’s favourite tools.

So what is a RACI Chart,
and how does it relate to a Linear Responsibility Chart (LRC)?

Dr Mike Clayton is founder of OnlinePMCourses.com.
Here, he answers this question, in under 5 minutes.

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Your Introduction to Capabilities Based Planning (CBP)

Intro to Capabilities Based Planning - CBP

The familiar way to start defining your project is with a set of functional requirements. But increasingly, this approach is not meeting the needs of the business or organization; especially with IT projects. A  new approach has emerged that is far more rooted into the strategic context. It’s called Capabilities Based Planning (CBP). And one of the leading practitioners is Glen Alleman.

Glen is a heavyweight project manager. He has served on some of the largest, most complex projects. He is also a serious thinker about how we can practice our profession rigorously. It is a privilege to have Glen contribute this introductory article.

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Great Big Guide to the Project Business Case

Project Business Case

A Project Business Case sets out why you should start your project. It gives an

‘analysis of the benefits and costs of making a change to the way things are done’.

Decode the Jargon of Project Management

Your Project Business Case is therefore a tool for senior people to make an informed decision. It is a vital part of your project governance.

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Indispensable Guide to the Sources of Project Risk

If you are taking on Project Management, you will need to come to terms with its necessary consequence: project risk. It’s a topic I’ll be covering a lot, over time, because it is so central to project management. I have already written, at length, about why projects go wrong. In this article, we’ll look at some of the sources of project risk.

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Do You Know How to Craft the Perfect Project Name?

Craft the Perfect Project Name

Does your Project Name matter?

After all, Juliet told Romeo that ‘a rose by any other name would smell as sweet’. But we use names all the time. And sometimes the name we hear colors our interpretation, before we find out anything else about a person, a product, or a project. Project names do sometimes matter.

But naming projects is a tricky business, with more getting it wrong than right.

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One Minute Project Manager: Applying the Principles to Projects

The One Minute Manager (by Ken Blanchard and Spencer Johnson) is a deserved best-seller. Its guidance is simple and valuable for any manager. So how does it translate for a Project Manager? Could you be a One Minute Project Manager?Continue reading

The Essential Guide to Robust Project Decision Making

Robust Project Decision Making

One of the challenges a new Project Manager faces is project decision making. It is easy to find the constant stream of small decisions overwhelming. But there’s more to it than that. Some decisions are big, and getting them right is a matter of good governance.

The Twin Challenges of Project Decision Making

Robust Project Decision Making
And so we have the two requirements of project decision making:

  1. The need to get it right, in terms of accountability, transparency, and approach, to satisfy the need for good governance
  2. The need to make project decisions quickly, to satisfy the need for speed, so you don’t hold up progress.

In this article we are going to focus on the need for good, robust, accountable project decision making. In next week’s article, we will look at how to satisfy the need for speed, and make a good decision in a hurry.Continue reading

How to Define your Project Scope

How to Define Your Project Scope

Project Scope is simple in concept; but hard in practice. It is a measure of the breadth and depth of your project. Put another way, it is everything you need to do.

We call the process of defining the scope of your project, ‘scoping your project’.

Scoping your Project is Hard

Come to think of it, scoping your project isn’t just hard; it’s the hardest part of project management. After all, it’s at this part of your project management that you have to reconcile all of the different needs and desires of a wide range of stakeholders, of varying influence, importance and attitude. Scoping is fundamentally an exercise in negotiation.

But here’s the thing. If you get your project scope wrong at the outset, you will end up with the wrong outcomes. Not only that, but you will also have angry, upset, and frustrated stakeholders. And no one wants that!Continue reading

Take Control with John Boyd’s OODA Loop

Take Control with John Boyds OODA Loop

John Boyd’s OODA Loop deserves to be better known than it is. It is a simple and powerful model of the decision-making cycle. Consequently, Project Managers, Change Managers, and Risk Managers can apply it in a broad range of situations.

Likewise, it is also a useful model for time management, personal effectiveness, conflict, coaching, influence, and many other areas.Continue reading