A Monte Carlo Simulation is a way of assessing the level of risk across a whole project. So, while you may not need to use this powerful methodology, it’s vital knowledge for any project manager.
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The Monte Carlo technique takes its names from the random chances at the gaming tables of Monte Carlo.
We most often use it to assess schedule risk. But, we can also use it for budget risk.
For each activity on the project, estimate a range of probabilities for different possible durations. The set of durations and your estimates of their probability is the “probability distribution” for the activity durations.
The distribution we often use is called the “Beta Function”. But each task will have its own distribution of likelihoods of duration:
Each will apply to different types of activity.
The Monte Carlo method calculates how long the total project will take. It does this by adding up the durations of all of the activities. Each has a duration randomly assigned. The probability of each task’s duration is defined by the probability function in our probability distribution. To simulate the random nature, the Monte Carlo simulation repeats the calculation, many, many times. Each time, it uses a different set of random durations. This gives a distribution of all of the possible total project durations.
The calculation is the easy part. Making the estimates of the probability distribution for each task is time-consuming. The quality of the estimates you make will entirely determine the validity of the resulting distribution. If all that you do is use the same distribution for each activity, you will simply reproduce that pattern for the whole project.
There is another flaw in the Monte Carlo method, which renders its results less reliable than you might think. It assumes that the probability distribution for each task is independent of all others.
Yet we know that a delay in one activity can often make others more likely to be delayed too. And, also, that one event can affect multiple tasks. As in all of risk management, our strides towards rigor have only got us so far. There is no substitute for good judgment, plus appropriate skepticism and caution.
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Dr Mike Clayton is one of the most successful and in-demand project management trainers in the UK. He is author of 14 best-selling books, including four about project management. He is also a prolific blogger and contributor to ProjectManager.com and Project, the journal of the Association for Project Management. Between 1990 and 2002, Mike was a successful project manager, leading large project teams and delivering complex projects. In 2016, Mike launched OnlinePMCourses.
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