To me, Project Discovery is the most fun part of Project Management. So what is it?
It’s funny how we don’t really know about anything until we are forced to think about it. Of course, you know about Project Discovery. But many people elide it into the Project Definition Stage. It took a simple question to get me thinking.
You can think of it as either the first part of the Project Definition Stage, or as a stage before it. Either way, Project Discovery has a simple purpose: discovery.
So, in this article, we will look at:
- The Value of the Discovery Mode of Thinking
- What is Project Discovery?
- Why Project Discovery is So Valuable: The Benefits
- The Five Steps of Project Discovery
The Value of the Discovery Mode of Thinking
A while ago, I made a short video, which suggested that if you want your team to solve problems more effectively, you need to get them into Discovery Mode.
It discusses a series of experiments by Ronald Friedman and Jens Forster. They found an astonishing difference between ‘safety mode’ and ‘discovery mode’. Take 3½ minutes to see what they learned…
What is Project Discovery?
We use Project Discovery to build:
We do this by exploring the situation
We do this by researching potential solutions
It contributes to your Project Brief, with knowledge and understanding. So it is a process of learning (which is fun). In the Discovery Stage, you explore and learn about:
- What the business needs
- …and what it already has
- What solutions are available
- …and which may be suitable
As part of this, in the Discovery Stage, we also do a little development work. Perhaps you might create a prototype, test some technology, or build a small part of the product you’ll go on to deliver.
Because this discovery development work will give you knowledge:
- Which solutions can work
- The likely pitfalls
- Clarity over requirements
- Customer or user experience priorities
- How long things might take
- Parameters for cost estimating
- Evidence for your business case
If all this sounds a little like ‘doing your project, before you do your project’; you’re not wrong. Projects are iterative; even traditional ‘waterfall’ projects.
Why Project Discovery is So Valuable: The Benefits
But the benefit is two-fold:
- By creating a Discovery Stage, you can lift a lot of uncertainty and reduce your risk significantly. Project Discovery:
- Involves experts
- Determines solutions
- Identifies value
- Evaluates alternatives
- Avoids mistakes
- Limits scope creep
- Aligns team members and stakeholders
- It’s just fun.
The Discovery stage allows us to engage in development, learning, and results…
All without the pressures of a fixed requirement or quality standards.
The Five Steps of Project Discovery
I recommend a simple five-step approach to Project Discovery:
- Team Assembly
- Situational Understanding
- Problem Definition
- In-depth Research
- Detailed Evaluation
Let’s look at these one at a time…
Get your team together. Favor ideas-people and be sure that all the key areas of technical and political understanding are covered. You will certainly need the Project Manager leading the team, and maybe:
- Business Analysis skills
- Technical expertise (like Solution architects, process experts, UX/UI experts)
- Creative thinkers
Brief your team well and set them off…
The first thing your team will need to do is develop a thorough understanding of the situation:
- Who the customers or users are
- What the users/customers need and want – their requirements.
You’ll also need to understand their priorities, because you’ll not be likely to be able to fund everything!
- How your customers/users will assess the benefits or value of your solution
- The goal and objectives you need to work to
These may be:
- Legal or regulatory
- Cultural and Political
This is a far more important step than many people would think. Define precisely the problem your project will need to solve. A good way to do this is by crafting a statement that starts:
The problem is how to…
Once you fully understand the problem and its context, you need to research possible solutions. You are looking for as many options as you can find and then synthesize and filter them down to a shortlist of the best.
While you are doing this, also keep an eye out for alternatives to undertaking a project at all. Sometimes there are simple operational solutions to what can seem like big or novel problems.
Finally, evaluate the options you have in your shortlist. Which offers the greatest value, taking into account:
The answer will go forward into the processes of scoping and building a formal business case.
What Are Your Thoughts about Project Discovery?
Please do share your thoughts, experiences, and ideas in the comments below.
One final thought…