26 January, 2023

How to Make the Project Coordinator Role Effective | Video

The Project Coordinator role (and others like it) are a great entry point into the world of Project Management. But what do you need to do to be effective in the role?

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Project Coordinators

Project Coordinators support the Project Manager in constructing plans, coordinating resources, monitoring progress, reporting, and communicating with stakeholders. They help keep projects or programs on schedule, within budget, on scope, to quality requirements, and working efficiently.

Interpretations of the Project Coordinator Role

There is a wide range of interpretations of the role description for a Project Coordinator – across different geographies, different sectors, and – let’s face it – in every different organization. And there are a lot of adjacent job titles with such significant overlap in usage that it makes sense to treat them all as one. For example, we also have:

  • Project Officer
  • Project Administrator
  • Project Admin
  • Project Controller
  • Project Support Staff

Don’t be seduced into trying to interpret these words rigidly. While you may be able to, someone else may have entirely different associations for these terms. What matters is the individual Job or Role Description.

Effective Project Coordinator

Since it is so hard to answer the question ‘What do they do?’ in a definitive way, let’s instead answer the question ‘How can they do it in an effective way?’

I’ll divide my answer into three sections:

  1. Technical Project Skills
  2. Additional Capabilities
  3. Attitudes

You will notice that the attitudes list that is the largest!

Technical Project Skills

  • Scheduling
  • Budgeting
  • Data gathering
  • Risk Management
  • Project monitoring and measurement

Additional Capabilities

  • Data Analysis and Summary
  • Data presentation
  • Software – Project and Office 
  • Note-taking
  • Numeracy and financial modeling 
  • Procurement
  • Personal time management 
  • People skills
  • Report preparation
  • Deliver presentations
  • Facilitate workshops
  • Mediate conflict
  • Negotiation


  • Can do
  • Willingness
  • Organized
  • Listening
  • Willingness to work through repetitive tasks
  • Attention to detail
  • Collaborative
  • Diligence
  • Resilience
  • Reliability
  • Integrity
  • Innovative
  • Embracing technology
  • Consistency
  • Growth mindset

Carefully curated video recommendations for you:

What Kit does a Project Manager Need?

I asked Project Managers in a couple of forums what material things you need to have, to do your job as a Project Manager. They responded magnificently. I compiled their answers into a Kit list. I added my own. 

Check out the Kit a Project Manager needs

Note that the links are affiliated.

Learn Still More

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If you want basic Management Courses – free training hosted on YouTube, with 2 new management lessons a week, check out our sister channel, Management Courses.

For more of our Project Management videos in themed collections, join our Free Academy of Project Management.

For more of our videos in themed collections, join our Free Academy of Project Management

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Mike Clayton

About the Author...

Dr Mike Clayton is one of the most successful and in-demand project management trainers in the UK. He is author of 14 best-selling books, including four about project management. He is also a prolific blogger and contributor to ProjectManager.com and Project, the journal of the Association for Project Management. Between 1990 and 2002, Mike was a successful project manager, leading large project teams and delivering complex projects. In 2016, Mike launched OnlinePMCourses.
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