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How does Project Management Work? | Video

How Does Project Management Work ?

How does Project Management Work?

Project Management is great, but…
How Does It Work?

We know it does – and Project Management has been working stunningly well for thousands of years.

Have you ever had one of those questions that really sets you thinking?

Maybe you start off with ‘that’s obvious’. Then you realize it’s not.

But eventually… You realize you did know the answer after all.

This video is safe for viewing in the workplace.

This is learning, so, sit back and enjoy

Project Management is a Toolset

It’s a set of tools, methodologies, processes, and attitudes that we’ve curated over centuries to help us deal with projects.

Projects tend to have constraints over what we can do, how long we have to do them, and what resources we can deploy. Despite this, they often aim to deliver something new and innovative, or large and complex. Or both.

The toolset helps us cope with the pressures, uncertainties, and risks that arise from what projects are.

Okay, so how does this toolset work?

It’s actually a very good question. And I can capture the answer in one word… CONTROL

As a Project Manager, there is nothing I want more than to bring a complex, uncertain environment, with lots of moving parts and risks, under control. The toolset provides me with the capability to do that.

Yeah, yeah… But how?

We create control by a number of mechanisms working together:

1. Being clear about what we need to create (Project Definition).
There are many tools to help us do this because it is both the most fundamental and the most difficult part. You’ll hear words like ‘scoping’, ‘capability’, ‘goal’, objectives’, ‘functionality’, and ‘specification’.

2. Breaking the job into small parts.
For this, we use tools like Work Breakdown Structures. Then we allocate the parts to specific time and budget segments. And then we sequence them, with planning tools like network charts, Gantt Charts, Cost Breakdown Structures, and budgets.

3. We manage the parts and the whole, but we also manage the relationships between team members, and with stakeholders.
These are the glue that holds our projects together, but if we get it wrong, our project can soon get stuck in the wrong configuration.

4. We use Project Controls to stick to our plan, and to get back on plan when things go wrong (and they do).
Project controls include risk management, change control, version control, configuration management, monitoring and reporting, benefits management, and more.

5. We adopt a structured, rigorous, analytical approach to the job.
And we balance this with a compassionate, developmental, and respectful approach to the people.

You Want More?

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For more of our Project Management videos in themed collections, join our Free Academy of Project Management.

For more of our videos in themed collections, join our Free Academy of Project Management

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About the Author Mike Clayton

Dr Mike Clayton is one of the most successful and in-demand project management trainers in the UK. He is author of 14 best-selling books, including four about project management. He is also a prolific blogger and contributor to and Project, the journal of the Association for Project Management. Between 1990 and 2002, Mike was a successful project manager, leading large project teams and delivering complex projects. In 2016, Mike launched OnlinePMCourses.

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