Many projects need to procure services or long-term supply contracts. And getting the best value often means running a competitive tender process. So let’s see the steps you need to take.
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Please do not simply accept the lowest cost tender for anything that actually matters!
Also other elements of the procurement timetable
Or you might do your own search for bidders
Make arrangements to record all questions and provide answers to all bidders
Note that, in many public procurements, you will not be able to receive or open bids that arrive late. You may need a colleague with a timer in your reception area!
The ‘MEAT’ Most Economically Advantageous Tender.
However, you may have a process that includes:
and secure their commitment to proceed before notifying other bidders
Parties sign the contracts and the process is complete
Carefully curated recommendations for you:
I asked Project Managers in a couple of forums what material things you need to have, to do your job as a Project Manager. They responded magnificently. I compiled their answers into a Kit list. I added my own.
Note that the links are affiliated.
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For more of our videos in themed collections, join our Free Academy of Project Management.Competitive Procurement: How to Run a Tender Process | Video Click To Tweet
Dr Mike Clayton is one of the most successful and in-demand project management trainers in the UK. He is author of 14 best-selling books, including four about project management. He is also a prolific blogger and contributor to ProjectManager.com and Project, the journal of the Association for Project Management. Between 1990 and 2002, Mike was a successful project manager, leading large project teams and delivering complex projects. In 2016, Mike launched OnlinePMCourses.
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